Customer satisfaction: Complaint handling protocol

belairdirect is committed to providing customers with exceptional service. It is important to us that our customers let us know how we are doing. If you are not satisfied with the service you have received, we encourage you to give us your feedback through the following complaint handling protocol.

At belairdirect, we’re committed to providing you with exceptional service and we value your feedback. If you’re not satisfied with the service you received, our complaint handling protocol will ensure that your concerns are handled fairly and efficiently.

Follow these steps to ensure that your concerns are handled fairly and efficiently

  1. Speak with a service representative

    When you have a concern, we recommend that you start at the source. Speak to the claim adjuster involved. If you are not satisfied, ask to speak to a manager or a supervisor. It is usually quicker and easier to check the facts and find a solution at the point where the problem occurred.

    Gather the facts

    To speed up the process, we recommend that you have all relevant information handy prior to contacting belairdirect.

    The information needed includes:
    • details of your complaint,
    • your policy and/or claim numbers,
    • supporting documents,
    • important dates, and
    • the names of any employees with whom you have interacted.
  2. Contact the Customer Experience team

    If your complaint is not resolved after completing Step 1, you can escalate the matter to our Customer Experience team.

    What you can expect
    • A Customer Experience Agent will obtain relevant information and transfer your request to the person within the company who is in charge of handling claims complaints.
    • The Claims Customer Relations Representative will conduct a thorough review of your file and the concerns you have raised and then provide you with a clear response explaining belairdirect’s position on the matter. Any further action that can be taken with respect to your concern will be discussed with you and/or forwarded to you in writing.
  3. Contact the Autorité des marchés financiers

    If your complaint is about a claim and has not been resolved by the Customer Experience team, you may ask that a copy of the complaint file be forwarded to the Autorité des marchés financiers.

    The Autorité des marchés financiers examines all complaints received and may recommend mediation if deemed advisable and the parties agree. Please note that the Autorité des marchés financiers does not provide monetary compensation with respect to consumer claims (other than cases covered under its specific programs).

    Contact the Autorité des marchés financiers:
    www.lautorite.qc.ca/en

    Concerns about the Complaint Handling Protocol
    If you have a concern about belairdirect’s Complaint Handling Protocol and processes, you may contact the Financial Consumer Agency of Canada. Please note that the Financial Consumer Agency of Canada does not provide redress or compensation and does not become involved in individual disputes.

    You may reach the Financial Consumer Agency of Canada at:
    www.canada.ca/en/financial-consumer-agency

  1. Speak with a service representative

    When you have a concern, we recommend that you start at the source. Speak to the representative of the department involved, for example a certified agent. If you are not satisfied, ask to speak to a manager or a supervisor. It is usually quicker and easier to check the facts and find a solution at the point where the problem occurred.

    Gather the facts
    To speed up the process, we recommend that you have all relevant information handy prior to contacting belairdirect.

    The information needed includes:
    • details of your complaint,
    • your policy number,
    • supporting documents,
    • important dates, and
    • the names of any employees with whom you have interacted.
  2. Contact the Customer Experience team

    If your complaint is not resolved after completing Step 1, you can escalate the matter to our Customer Experience team.

    What you can expect
    • A Customer Experience Agent will speak with you to obtain relevant information and assign your file to a Customer Relations Representative for review.
    • A Customer Relations Representative will contact you about your concerns.
    • The Customer Relations Representative can give you an estimated time frame required to review your file.
    • The Customer Relations Representative will conduct a thorough review of your file and the concerns you have raised and then provide you with a clear response explaining belairdirect’s position on the matter. Any further action that can be taken with respect to your concern will be discussed with you and/or forwarded to you in writing.
    • If you remain dissatisfied with the response, the Customer Relations Representative can provide you with information on how you can escalate your complaint to the Ombudsman’s Office.
  3. Contact the Ombudsman's office

    If you remain dissatisfied after speaking to the Customer Experience Team, you may escalate your concerns to the Ombudsman’s office for an independent review. Please note that the Ombudsman’s office will not review a complaint that has not gone through Steps 1 and 2 above first.

    Any complaint escalated to the Ombudsman’s office should be made in writing.

    Please include the following information when escalating your complaint:
    • summary of your complaint;
    • list of all unresolved concerns;
    • the reason your concerns have not been resolved at Steps 1 and 2 above;
    • any documentation and information that you would like to have reviewed; and
    • your desired outcome.

    The role of the Ombudsman’s office is to conduct an independent and impartial investigation of your complaint. The objective of this investigation is to examine whether your file was handled fairly and appropriately.

    What you can expect
    • The Ombudsman’s office will work with you and belairdirect to resolve your complaint in a fair and impartial manner.
    • For complaints that are not easily resolved or require a full investigation, the Ombudsman’s office will provide you with a formal written response. A written response is usually completed within 30 business days; however, depending on the complexity of the issues and the case load, more time may be necessary to complete a thorough review of your file. You will be updated on the progress of your complaint if more time is required.

    When the Ombudsman’s office has reviewed your complaint and provided you with a response, your file will be considered closed. Your file will not be reopened unless you can present new and relevant documentation or information for further consideration.

    You may reach the Ombudsman’s office at:
    belairdirect Ombudsman’s office
    700 University Avenue, Suite 1500A
    Toronto, Ontario M5G 0A1
    ombudsman@intact.net
    1.866.302.5094


  4. Contact an external agency

    If you remain dissatisfied following the Ombudsman’s office’s investigation, you can contact the General Insurance OmbudService. The General Insurance OmbudService is an independent dispute resolution service available to any home, auto or business insurance policyholder in Canada. You can access their services by phone, mail, e-mail, fax or through their website. There is no charge for their service.

    The Ombudsman’s office will liaise with the General Insurance OmbudService and all applicable provincial and federal regulators in order to resolve the complaint as effectively as possible. Please note that the General Insurance OmbudService does not provide monetary compensation, and its mediation and arbitration services are non-binding.

    You may reach the General Insurance OmbudService at:
    www.giocanada.org

    You may also ask that a copy of the complaint file be forwarded to the Autorité des marchés financiers.

    The Autorité des marchés financiers examines all complaints received and may recommend mediation if deemed advisable and the parties agree. Please note that the Autorité des marchés financiers does not provide monetary compensation with respect to consumer claims (other than cases covered under its specific programs).

    Contact the Autorité des marchés financiers:
      www.lautorite.qc.ca/en

    Concerns about the Complaint Handling Protocol
    If you have a concern about belairdirect’s Complaint Handling Protocol and processes, you may contact the Financial Consumer Agency of Canada. Please note that the Financial Consumer Agency of Canada does not provide redress or compensation and does not become involved in individual disputes.

    You may reach the Financial Consumer Agency of Canada at:
    www.canada.ca/en/financial-consumer-agency

  1. Speak with a service representative

    When you have a concern, we recommend that you start at the source. Speak to the representative of the department involved, for example a certified agent, claim adjuster, a manager or a supervisor.

    Please have all relevant information ready, including:
    • details of your complaint,
    • your policy and/or claim numbers,
    • supporting documents,
    • important dates, and
    • the names of any employees with whom you have interacted.

    In most cases, your request will be resolved quickly and worry-free.

  2. Contact the Customer Experience team

    If your complaint is not resolved after completing Step 1, you can escalate the matter to our Customer Experience team.

    What you can expect
    • A Customer Experience Agent will speak with you to obtain relevant information and assign your file to a Customer Relations Representative for review.
    • A Customer Relations Representative will contact you about your concerns.
    • The Customer Relations Representative can give you an estimated time frame required to review your file.
    • The Customer Relations Representative will conduct a thorough review of your file and the concerns you have raised and then provide you with a clear response explaining belairdirect’s position on the matter. Any further action that can be taken with respect to your concern will be discussed with you and/or forwarded to you in writing.
    • If you remain dissatisfied with the response, the Customer Relations Representative can provide you with information on how you can escalate your complaint to the Ombudsman’s Office.
  3. Contact the Ombudsman's office

    If you remain dissatisfied after speaking to the Customer Experience team, you may escalate your concerns to the Ombudsman’s office in writing.

    Please include the following information:
    • summary of your complaint,
    • list of all unresolved concerns,
    • the reason your concerns have not been resolved during Steps 1 and 2 of the complaint handling protocol,
    • any documentation and information that you would like to have reviewed, and
    • your desired outcome.

    The role of the Ombudsman’s office is to conduct an independent and impartial investigation of your complaint. The objective of this investigation is to help find a resolution of disputes between belairdirect and their clients.

    You may reach the Ombudsman’s office at:
    belairdirect
    Ombudsman’s office
    700 University Avenue, Suite 1500A
    Toronto, Ontario M5G 0A1
    ombudsman@intact.net
    1.866.302.5094


  4. Contact an external agency

    As a last resort, please contact the General Insurance OmbudService. The General Insurance OmbudService is an independent dispute resolution service available to any home, auto or business insurance policyholder in Canada. There is no charge for their service.

    The General Insurance OmbudService does not provide monetary compensation and its mediation and arbitration services are non-binding.

    Contact the General Insurance OmbudService:
    www.giocanada.org

    Concerns about the Complaint Handling Protocol
    If you have a complaint specifically about belairdirects complaint handling protocol and processes, you may contact the Financial Consumer Agency of Canada. Please note that the Financial Consumer Agency of Canada does not provide redress or compensation and does not become involved in individual disputes

    Contact the Financial Consumer Agency of Canada:
    www.canada.ca/en/financial-consumer-agency

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